Release Notes

New Features

• Daily Time Models:
  • Daily time models can now be deactivated without being deleted.

Enhancements

• Absence Overview:
  • Added the ability to display deactivated employees within the absence overview.

• Time Account Recalculation:
  • Extended the functionality for recalculating time accounts.

• Reports:
  • Added the column “Planned Vacation” to reporting.

• Weekly Time Model:
  • Added a function to display all linked employees directly from a weekly time model.

Bug Fixes

• Absence Overview: Non-working days are now correctly displayed within the yearly report.

• Holiday Import:
  • Added preview/information display for already imported holidays.
  • Improved handling of the “No Entries” message.
  • Enhanced editing capabilities for imported holidays.

• Notifications:
  • Absence requests are now visually marked according to their approval status.

• Project Stages:
  • Improved the display of activity types.
  • Fixed an issue causing an empty project stage entry to be displayed.

New Features

• Audit Log:
  • Introduced a new module for tracking and auditing system activities.
  • All relevant actions are logged and can be reviewed centrally.
  • Supported event categories include:
    • USER (Create, Edit, Delete, Role Changes, Password Changes, RFID Assignment, etc.)
    • TIME BOOKINGS (Create, Edit, Delete)
    • TIME CORRECTIONS (Request, Approval, Rejection, Manual Adjustments)
    • ABSENCES (Request, Change, Approval, Rejection, Delete)
    • MASTER DATA (Absence Types, Holidays, Time Accounts, Models)
    • SYSTEM Events
    • AUTH (Successful / Failed Login)

• Half-Day Public Holidays:
  • Added support for creating and managing half-day public holidays.

• Time Account Functionality Extended:
  • Enhanced the “Clear Time Account” function for more flexible handling of employee time accounts.

• Incident Report:
  • Added a new “Balance” criterion to incident reports.
  • Allows targeted analysis of employees with unusual time account balances.

Bug Fixes

• Improved monthly display within the Absence Overview.
  
• Fixed inconsistent search results in the absence list after using the “Show All” function.

• Highlights & Enhancements:
  • Team Management & Hierarchies:
    • COBI.time now supports full team hierarchy management.
    • Teams can be managed directly within COBI.time.
    • A new frontend module allows users to create and maintain hierarchies (parent/child teams, members, structure).
    • The functionality can be enabled via settings.

• Time Models & Tracking:
  • Day models (daily work time models) can now be deactivated instead of deleted.
  • Time capping is now visibly displayed in the daily history.
  • Users can clearly see when working time limits have been applied.

• Reports & Statistics:
  • New project time reports have been added:
    • Project Reports
    • Financial Project Reports
    • Service Call Reports
  • Reports can now be exported as:
    • CSV
    • PDF

• The Sickness KPI has been extended:
  • Multiple absence types can now be included in the calculation
  • Configurable via system settings
  • Statistic tiles reflect the selected configuration

• Exception & Compliance Reporting:
  • A new module “Exceptions” (Auffälligkeiten) has been introduced.
  • Includes:
    • Exception Reports
    • Exception Criteria configuration

• Supported evaluations include:
  • Working time violations (e.g. too long, too short, no work)
  • Manual time corrections tracking (how often and by whom)
  • BEM evaluation (employees with more than 42 sick days within 12 months)

• Bug Fixes:

• User & Integration:
  • Fixed an issue where user import did not correctly trigger SAP cron jobs

• Absences & Calculations:
  • Corrected incorrect calculation of absence periods

• General Stability & Improvements:
  • Multiple additional bug fixes and stability improvements based on testing feedback
  • UI inconsistencies in team hierarchy management resolved
  • Performance and input validation improvements in team management module

• Highlights & Enhancements:
  • Reports & Statistics:
    • A new submenu called “Statistics” is now available in the Reports module.
    • It is now possible to display the company's sickness rate as well as the sickness rate of individual employees or departments as tiles.
    • The evaluation can be configured flexibly using different analysis modes.
    • Working time reports have been extended with the new columns Start Time and End Time.
    • In addition, the working time reports now include the columns Remaining Vacation and Vacation Entitlement.
    • The values are calculated historically correct depending on the selected To Date (e.g. current remaining vacation for today or the remaining vacation at a previous point in time).

• Absences & Requests:
  • Employees can now continue to view their own submitted absence requests after submission.
  • Submitted requests therefore remain visible to the requester and no longer disappear until they are approved.
  • Absences are now easier to identify in the attendance list.
  • A tooltip displays the full absence period, for example: “Absent (Sick Leave): xx.xx.xxxx to xx.xx.xxxx”.
  • The respective absence reason is now also displayed directly on the employee card.
  • A new option has been added to absence reasons: “Half-day absence allowed: Yes/No”.
  • This allows control over whether an absence reason can be requested as a half day.

• Time Tracking & Bookings:
  • Four new booking functions have been added:
    • Start Doctor Visit
    • End Doctor Visit
    • Start Business Errand
    • End Business Errand
  • Time correction requests can no longer be submitted for the current day if there are still open bookings (e.g. only “Clock In” booked).

• Approvals & Permissions:
  • A new overview page for time correction requests has been introduced.
  • All time correction requests can now be viewed centrally and filtered by date, user, and other criteria.
  • Notifications now only serve as a jump-off point to the new overview and no longer contain a direct approval function.
  • The permission logic for the Team Absence Overview has been adjusted:
    • Users with this permission now only see employees in teams where they are the team leader.
    • Users who are only team members no longer see any employees in this overview.
    • The current user is not shown in the list.
  • As part of this change, the user permissions have been extended.

• UI & Design:
  • The navigation menu can now be expanded.
  • A pin function allows the menu to remain permanently expanded.
  • The display of absences in the attendance list has been improved so that relevant information can be recognized more quickly.

• Bug Fixes:
  • Reports & Export:
    • Fixed an issue in time report export so that reports are now correctly printed across multiple pages.
    • Fixed an issue where no values were displayed in the Working Time Report Clock In + Clock Out.
    • Fixed an endless loading spinner in time reports for financial projects without a name.

• Time Tracking & Calculations:
  • Fixed issues in manual time tracking.
  • Corrected incorrect project time calculations.
  • Fixed an issue where sickness hours were counted as overtime.
  • Corrected the calculation of absence periods.
  • Fixed time capping on non-working days.
  • Added missing validation for the status “Work Started” to prevent corrupted history displays.
  • Ensured that vacation days can no longer become negative.

• Stability & Navigation:
  • Fixed an issue where pressing F5 always redirected users back to the main menu.
  • Fixed a caching issue on the COBI.time website that caused outdated pages to be shown after updates.
  • Fixed an issue in user management where the pagination state was reset after editing.
  • Fixed a NullPointerException in user management.
  • Resolved errors in the Working Time Models view.
  • Fixed scrollbar issues in the daily history table.

• Absences, Translations & Miscellaneous:
  • Fixed an issue when saving e-mail notifications for absence requests.
  • Corrected an error when selecting the vacation account based on the year.
  • Fixed an issue when saving absences.
  • The KPI “Sick Days” now correctly includes employees without a working time model.
  • Cleaned up incomplete and inconsistent German and English translations in buttons, messages, dialogs, and notifications.
  • Fixed stability issues in absence management related to invalid name lengths.
  • Corrected user import behavior related to SAP cron job processing.

• Highlights & Enhancements:
  • COBI.time PWA & Tablet:
    • Introduction of COBI.time Progressive Web App for improved usage on mobile devices.
    • Completely reworked Tablet View for optimized display on larger touch screens.
    • Updated Favicon.
  • Manager & Team Functions:
    • Managers can now submit absence requests on behalf of employees and add comments to reports.
    • Permission adjustment: “View Times” is now restricted to the user's own team instead of the entire company.
  • Time Tracking & Logic:
    • Flextime Model: Decoupled the dynamic booking range from target working hours.
    • RFID Login: Location is now automatically set to “In House” when logging in via RFID.
    • Overhaul of the Settings menus.

• UI & Design:
  • Increased spacing between main action buttons (Arrival, Departure, Break, Location) to prevent accidental clicks.
  • Layout optimization in the Absence Overview (handling of long employee names and missing profile pictures).
  • Dark Mode Fix: Date field in “Edit Automatic Model” is now readable.

• Bugfixes:
  • Stability & Installation:
    • Fixed issues with “Clean Install”.
    • Fixed startup crash when the Logo setting was missing.
    • Resolved various errors in COBI.time Log and adjusted Prisma configuration requirements.
  • Time Tracking & Calculation:
    • Fixed “Arrival” window issue: Closing the window previously prevented subsequent clock-ins.
    • Fixed persistent warning toast “Date is in the future” during manual time recording.
    • Resolved issue with “Next-Day Clock-out” (consecutive bookings within the same minute).
    • Fixed infinite loading loop when using the “Recalculate Time Accounts” button.
    • Absence Report: Fixed incorrect calculation of remaining vacation per day.
    • Saving multiple absence reasons simultaneously is possible again.
  • Display & Export:
    • Excel Export: German special characters (Umlaute Ä, Ö, Ü) are now displayed correctly.
    • Fixed an issue where the time recording window appeared empty.
    • Corrected various translation errors (e.g., “RFIDReset”, “Close” button, column title “icon”).

• New Database Architecture: COBI.time now stores time data in its own PostgreSQL database instead of directly in SAP.
  This significantly improves performance, stability, and independence from the SAP database server.

• New Time Report Layout:
  • Redesigned time report view with a clear structure and new color logic (green = completed weeks / yellow = current weeks / blue = absences).
  • Fully revised column headers for better readability.
  • Integrated summary section at the end of the table, showing total vacation, used vacation (previous and current month), and remaining vacation.
  • New export options: separate EXPORT (single report) and EXPORT ALL (complete report) buttons.
  • Improved calculation logic for target times and time differences.

• UI & Design:
  • Modernized interface for time reports with improved visual separation between calendar weeks.
  • Unified color and font styling.
  • New logic for color-based highlighting of absences and holidays.
  • Adjusted to the overall COBI.design guideline.

• Performance Improvements:
  • Faster loading times for monthly reports through asynchronous data processing via PostgreSQL.
  • More stable handling of large datasets in time and absence modules.

• Enhancements & New Features:
  • Extended calculation and storage of break times and target time corrections.
  • Improved table filtering and sorting options (preparation for dynamic column filters).
  • Extended permissions for reporting and management functionalities.

• Technical Changes:
  • Adjusted API interfaces for the new database structure.
  • Revised Service Layer calls for synchronizing employees, time models, and absence types.
  • New logging mechanisms for database actions (PostgreSQL logging).

• Bugfixes & Stability:
  • Fixed rounding errors in time difference calculations.
  • Improved display of absence times in reports.
  • Minor UI fixes (tooltips, column widths, translations).

• New wiki entry for Service Layer configuration: instructions for a performant and stable installation
• New option “Pin unlock”: the start screen can be secured by a PIN (defined in the .env file on the server)
• Terminal mode: configurable seconds until automatic logout in the startup screen
• New language added: French
• Day models: possibility to define overall or fixed break times
  

• Week models:
  • Option “Automatically deduct statutory break times”
  • Flexible capping of start and end times (e.g. automatic login and logout based on defined limits)
  • Deactivated week models can be displayed

• Absence management: new option for managers – unpaid absence
• Improvements in the UI / naming of various buttons and fields
• User management: new rights available
  • Management
  • Absence overview
  • Reporting

• Time model closing: new checkbox “Carry over time account balance from previous time model”
• User rights: new search and filter functionality
• New standalone module: Cost centers
• Selection of financial projects and cost centers from SAP now possible
• Attendance overview: display of online status (green/red dot)
• Time reports: extended storage and display of break times
• New module: Time report
• New modules: Management and Reporting
• Bug fixes, performance and stability improvements

• Possibility to post to cost centres
• Selection of employees in the manual time recording module
• Comment field for approval or rejection of absence requests, which is also displayed in the applicant's notifications
• Absence management: differentiation between paid and unpaid absences

• Display of the business partner for selection in the case of manual time entry
• Requests for time correction possible, automatic adjustment of the time account
• Project times are displayed in the daily history
• Authorisation system for projects from project management and service calls
• Log files
• Performance optimisations
• Design adjustments

• Optimisation of performance when working with multiple project levels
• Bugfix: Posting business trip times

• New function: Time accounts for all employees can be recalculated in the event of discrepancies
• Bugfix: Correct display of project working times in the time report

• Bugfix: Correct carryover of remaining holiday days to the new year (holiday account)

• Optimisation of the terminal mode
• Bugfix: Approval of absence requests

• Deauthorised users are no longer displayed for selection in the time report
• Optimisation of the absence overview

• Deactivated users are no longer displayed for selection in the time report
• Bugfix: Absence requests submitted in version lower than 1.9.3 can now be authorised
• Bugfix: Project levels without names in SAP are now displayed as an empty field for selection
• In the time reports exported to Excel, the working and break times are shown separately.

• New setting: Business trip button should only appear on the day when there is an approved business trip
• Bugfix: Display business trips in the absence overview

• Users can book business trips
• Managers and deputies can be assigned in the user administration to receive absence requests
• Users also have the option to receive notifications by email
• In the absence overview, the date is displayed in the individual columns
• The annual leave is calculated automatically at the turn of the year
• When booking on projects, a search field has been added so that you can search for projects and levels
• Version for mobile phones is available

• Optimisation of user and daily model management
• Redesign of the manual time recording
• Definition of user rights has been revised
• User group module: Overview of user rights has been optimised
• New setting: Default setting for a federal state can be selected
• The public holiday calendar for the next year can be imported at any time.

• Possibility to request half a day of leave
• Optimisation of the absence overview
• New setting: You can choose in which language notifications should be generated

• Unordered List ItemExtension of the public holiday management: it is possible to import public holidays for different federal states (currently only Germany).
• Federal states can be assigned to individual users. The federal states are now taken into account when working time is calculated.
• Adaption of the dark mode to manual time recording, user group administration, user administration and time correction.

• Optimisation of the time recording
• Optimasation of the attandance list

• Implementation of a new User Interface (UI)

• New setting option : When selecting projects in project management, the name of the finance project is displayed.
• New setting option: The cost centre can be shown or hidden during manual time recording.
• New setting option: A comment field for the time correction can be shown or hidden.
• In case of several absence requests of an employee, an overview (list) of all requests is now opened
• Bugfix regarding the creation of time sheets in older SAP versions

• New setting option: A comment field for posting on projects can be shown or hidden.
• New setting option: Automatic break correction

• New colour options for creating reasons for absence
• Users within the user administration are sorted by last name
• Users within the absence overview are sorted by first name
• Possible correction of the remaining holidays from the previous year
• Weekends are greyed out in the absence overview
• Improved communication speed between COBI.time and SAP with regards to notifications
• Bugfix, when leaving the attendance list, it is no longer displayed afterwards.

• RFID-Login, ability to log into COBI.Time with a RFID chip.
• Automatically working time capping, it is now possible to set a check mark for weekly time models, then the working time outside of the start and end time will be capped.